AACTMAD Documents

AACTMAD is an all-volunteer membership organization that depends on the experience, skills, energy, and vision of many people who care about traditional music and dance. The board of directors is committed to the long-range or strategic goals of AACTMAD, sets the direction for the organization, and oversees its activities and services.

Consistent with the Carver Model for nonprofit management, the board is focused on the "ends" (the "what and why"). The work of the organization is carried out by its committees which are focused on the "means" (the "how"). The AACTMAD Guide includes job descriptions, and the Contact Info document lists the current directors and chairs.

New Facility Project

In accordance with the organization's long-term objectives, the Facilities committee has been charged by the board of directors to explore ways to obtain control of suitable space for traditional music and dance activities and programs. The Board's resolution of October 13, 2003, said: "AACTMAD is desirous and willing to enter into a building ownership arrangement, subject to the approval of the board."

The AACTMAD Board of Directors has made substantial progress on plans for the new Dance Facility at 4531 Concourse Drive. The Board has examined the advantages and disadvantages, completed due diligence to determine that the risks are limited and acceptable to AACTMAD, and has approved a Business Plan.

The Board is in full support of the Dance Facility project as a great asset to the entire dance community.

In the right column of this web page are links to documents in support of the Facility Project, including a New Facility Brochure, the Facility Business Plan, Conceptual Design, the Facility Q&A, and the New Facility Newsletters. Additional documents relating to AACTMAD's proposed ownership and use of the new facility at Concourse Drive will also be posted as they become available

Because the project to renovate 4531 Concourse Drive as dance space is so important for AACTMAD's future, the Board of Directors has decided to hold a general membership vote on whether to proceed with this project. The ballot and instructions for the vote are here and at the top of the list of New Facility Documents Project Documents in the right column of this page. We urge all members to study all the documents that have been posted here, attend the information meetings listed on the Meetings Calendar, and ask all the questions you have, and then to cast an informed vote. More information will be sent to members in email form and posted to this website as soon as possible.

Please email your questions and suggestions to:

Financial and Budgeting

As a public foundation, we are required to allow public access to our financial records. Standard financial reporting includes balance sheets, income statements, and cash flow or changes in fund balance statements. Directors use these reports in making decisions about budgets, grants, etc. Other organizations that we approach for financial assistance require that they be clear, accurate, and timely. All income and expenditures are reported on the Income and Expense forms.

Although AACTMAD’s fiscal year is the calendar year, our budget process runs from September through August, which we call a "season." Financial reports cover January through December; budget documents cover September through August.

The board decides on the best uses of the available financial resources through its annual budgeting process. All ongoing committees submit an Annual Report and Request for Resources (ARRR) form by May 31. Submitting this form is the way to obtain AACTMAD's commitment to funding or guaranteeing funding for the coming year.

Special Grants

During the budgeting process, the board usually sets aside an amount for discretionary spending that it can allocate for needs that arise after the new season has begun. The board encourages new ideas and supports the enthusiasm of volunteers who are encouraged to try new projects and services. The ARRR form and Event - How To document contain useful background information to assist and support organizers of new projects.